Can you prove Duty of Care?

Our board is briefed on waste compliance status before problems surface.

We've mapped the duty-of-care chain in writing, including each party's evidence responsibilities for every movement.

We classify waste under WM3 and assign the correct EWC code before it leaves site, with a signed and dated report showing the working.

We know which materials sit under a Materials Management Plan and which are controlled waste, since the two follow different rules.

Where landfill is used, we hold WAC certificates, and lab certificates come from a UKAS or MCERTS lab with a documented chain of custody.

New, mixed, or potentially contaminated streams are tested before we assume a classification, and re-tested if ground conditions change mid-works.

We verify carrier, broker, or dealer registration before every movement, and the registered names match our invoicing entities.

We have an up-to-date, accessible record of every carrier and haulier authorised on our live sites.

Every load has a Waste Transfer Note or Hazardous Waste Consignment Note completed before it departs.

We check the receiving site's permit against a dated Environment Agency public register extract and confirm it covers our specific EWC codes.

We hold written pre-acceptance confirmation from the receiving site before the load leaves.

Hazardous loads are packaged, labelled, and documented to consignment note standard.

We capture quantities, vehicle registration, weighbridge tickets — both ends where available — and time of departure for every movement.

Our tracking system, including Digital Waste Tracking, tells us what moved. We can also demonstrate whether it was right, and that our paperwork matches what the receiving site logs digitally.

We could produce a complete evidence pack for any live project within one working day, well inside the statutory window, so nothing an officer asks for is met with ‘head office will send it’.

Our waste evidence lives in one place, not split across email, PDFs, and inboxes.

We retain Waste Transfer Notes for at least two years and hazardous consignment notes for at least three, chasing any missing consignee quarterly returns.

We reconcile despatched against received tonnage, and any discrepancy is investigated and closed out.

Open compliance gaps have a named owner to action, and every gap found is documented and remediated, not left silent.

We know our current compliance exposure across live and closed projects.